Q1. When was SPARC established?

Sun Pharma Advanced Research Company Limited (‘SPARC’) is a publicly listed Company engaged in the business of Pharmaceutical Research & Development. SPARC was incorporated as a Public Limited Company in the State of Gujarat on 1st March 2006 as a wholly owned subsidiary of Sun Pharmaceutical Industries Limited (SPIL).

Subsequently, the Innovative R&D business of SPIL was segregated and demerged into SPARC pursuant to a Scheme of Arrangement with effect from 28th February 2007 (Appointed Date).

Q2. Who is SPARC’s Registrar & Share Transfer Agent (RTA)?

Link Intime India Pvt. Ltd.
C-101, 247 Park,
L.B.S. Road, Vikhroli West,
Mumbai 400 083.
Tel No: +91 22 49186000
Fax: +91 22 49186060
Email: rnt.helpdesk@linkintime.co.in
Web: www.linkintime.co.in

Q3. What can the Registrar & Share Transfer Agent help me with?

The Company’s Registrar & Share Transfer Agent can assist with any of the following issues:

• Issue of Duplicate Share Certificate to replace Lost/ Mutilated share certificates.
• Clarification of number of shares owned
• Transfer/ Transmission/ Transposition of physical share certificates between shareholders.
• Register Name, Address, Bank Account or Signature changes in respect of shareholders holding shares in physical form.
• All other stock related matters of retail investors

Q4. What are the addresses of SPARC Offices handling Shareholder related matters?

If you are not satisfied with the services of our RTA, you can get in touch with the following Company officials directly for any further information/ assistance:

Institutional Investors:
Primary Contact - Mr. Jaydeep Issrani - +91 22 6645 5645 Ext: 5787
Secondary contact - Mr. Anil Raghavan - +91 22 6645 5645 Ext: 5800
17 B Mahal Industrial Estate,
Mahakali Caves Rd Andheri (E),
Mumbai - 400 093.
Tel: +91 22 6645 5645
Fax: +91 22 6645 5685
Email: Jaydeep.Issrani@sparcmail.com
anil.raghavan@sparcmail.com

Retail Investors:
Dinesh Lahoti
Company Secretary & Compliance Officer
17 B Mahal Industrial Estate,
Mahakali Caves Rd Andheri (E),
Mumbai - 400 093
Tel: +91 22 6645 5645
Fax:+91 22 6645 5685
Email: secretarial@sparcmail.com

Q5. Where are SPARC’s shares listed?

The Equity Shares of the Company are currently listed on the National Stock Exchange of India Ltd. (NSE) and BSE Ltd. (BSE).

Stock code

• BSE, Mumbai
• 532872
• National Stock Exchange
• SPARC
• ISIN for Depositories (NSDL and CDSL)
• INE232I01014

Q6. How can I purchase shares of SPARC?

The Shares of the Company are actively traded on both the Stock Exchanges, where it is listed and can be purchased in dematerialized form at prevailing market price on any of the aforesaid exchanges through your dematerialized trading account.

Shares held in physical form cannot be traded on the stock exchanges and has to be acquired/ sold through a share broker or by direct transaction between the buyer & seller. Please follow the details provided below under section II on ‘Transfer of Shares’ to register the transfer of shares in physical form with the Company.

Q7. Did SPARC pay any dividend/ issue Bonus Shares in the past?

In view of existing accrued losses, SPARC has never paid cash dividends or made any issue of Bonus Shares in the past.

Q8. Where can I find historical prices for SPARC equity shares?

The details of the historical prices of the shares of the Company on both the stock exchanges where it is listed are available on the website of the respective stock exchanges i.e. www.bseindia.com and www.nseindia.com.

Q9. How can I receive a hard copy of SPARC's complete Annual Report?

In compliance with the applicable regulations and as a measure of green initiative, the Annual Report of the Company are usually sent by the Company in soft form to the email address of the shareholder registered with the Company/ Depositories. In case you wish to receive the printed copy of the Annual Report in respect of ensuing years, you may send a request to the Company/Registrar by letter or by mail to the email id: rnt.helpdesk@linkintime.co.in or at secretarial@sparcmail.com. Please quote your Folio No. / DPID / Client ID No. in the letter/ email.

The Annual Report in respect of the previous financial years is available on the website of the Company and can be downloaded using the link Annual reports. As a measure of austerity, application for providing hard copy of the old Annual Report(s) is not entertained by the Company.

Q10. What is the relationship between SPARC & Sun Pharmaceutical Industries Ltd.?

Consequent to its demerger from Sun Pharmaceutical Industries Limited (SPIL), SPARC ceases to be a subsidiary of SPIL and has become an independently managed, separately listed public limited Company. Both the Companies are managed by separate management team, except Mr. Dilip Shanghvi, who remains the Promoter of both the Companies.

Q11. Can individual investors listen to the earnings conference call with analysts?

Yes. SPARC normally announces the schedule for any proposed analyst/ investor call along with the dial-in details for interested participants well in advance of the scheduled date. Such details are disclosed to the Stock Exchanges and also on the website of the Company. If you are interested, you may dial-in using the indicated numbers to listen and participate in the call.

Transcripts of the recent earnings conference calls are also made available on the website of the Company for reference in future.

Q12. Does SPARC issue quarterly financial reports?

Yes. The past quarterly financial results of the Company is available on the website of the Company and can be accessed through the link Financials. The same is also disclosed on the websites of the stock exchanges where it is listed i.e. i.e. www.bseindia.com and www.nseindia.com .

Q13. Who are the members of SPARC’s Board of Directors?

The List of all the members of the Board of the Company is available on the website of our Company and can be accessed through the link: Board Of Directors

Q1. I have purchased Sun Pharma Advanced Research Company shares in physical mode, how do I get them registered in my name and how long will it take?

You will have to send the share certificates and the Share Transfer Deed (as per prescribed format – see Annexure 1) duly filled in, executed and affixed with share transfer stamps at 0.25% of the market value on the date of execution of the transfer deed.

Please note that copies of self-attested pan cards of all the transferees are mandatory for registration of transfers.

The shares, along with the duly executed and stamped Share Transfer Deed and copies of self attested pan cards will have to be sent to our Registrar & Share Transfer Agent – M/s. Link Intime (India) Private Limited at the following address:

Link Intime India Pvt. Ltd.
(Unit: Sun Pharma Advanced Research Company Limited)
C-101, 247 Park,
L.B.S. Road, Vikhroli West,
Mumbai 400 083.

Please note that it takes approximately 15 days to process the transfer. Once the shares are registered in your name, you will receive the original share certificates duly endorsed/transferred.

It is advisable to get your shares dematerialized through your Depository Participant. Please refer to the Section IX on Dematerialisation of shares detailed below for more details.

Q2. I would like to gift some shares to my children/relatives. How do I get them registered in their names? Does this involve stamp duty?

The procedure for registering gifted shares is the same as the procedure for a normal transfer (explained above).

Stamp duty is also applicable on gifted shares and the duty is at 0.25% of the market value prevailing on the date of execution of the transfer deed.

For transferring shares held in dematerialized mode, please contact your Depository Participant to affect ‘off-market’ transfer.

Q3. Where should I send the physical shares for transfer?

Registration of Share Transfer is carried out by the Registrar & Share Transfer Agent of the Company:

Link Intime India Pvt. Ltd.
(Unit: Sun Pharma Advanced Research Company Limited)
C-101, 247 Park,
L.B.S. Road, Vikhroli West,
Mumbai 400 083
Email: rnt.helpdesk@linkintime.co.in

You may lodge the shares along with necessary documents (explained above), either by personal delivery or through post/reputed courier.

Alternatively, you may also lodge shares with our following offices of the Company in Vadodara & Mumbai :

Vadodara Office:
Sun Pharma Advanced Research Company Limited
Plot No. 5&6/1, Savli G.I.D.C. Estate,
Savli – Vadodara Highway, 
Manjusar - 391775, Dist.-Vadodara,
Gujarat, India

Mumbai Investor Relations Office:
Sun Pharma Advanced Research Company Limited
17B Mahal Industrial Estate,
Mahakali Caves Road, Andheri (East),
Mumbai – 400093

Q4. What is the stamp duty on shares transfer? Where do I get these stamps?

The stamp duty applicable on share transfer is at 0.25% of the market value on the date of execution of the transfer deed.

Share Transfer Stamps can be obtained from the authorised stamp vendors. Your share broker can also help you in this regard.

Alternatively, you can get the Transfer Deed franked with the requisite stamp fee by any bank where franking services are available.

Q5. How do I ensure that the Transfer Deed is complete before sending it to the Company?

When the Transfer Deed with the filled in transferor’s details comes to you, please ensure that the requisite details such as folio number, certificate number, distinctive number, name of the holder(s), name and address of witnesses are filled in. Please also ensure that the Transfer Deed is signed by the transferor(s) (signatures of all holders in case of joint holding) and the witness.

Please note that attestation of transferor’s signature by a Manager of a nationalized bank where the transferor holds a savings account will minimize the chances of rejection of transfer request on account of signature mismatch.

Please fill in all the columns of the transfer deed, sign as transferee at appropriate places and affix share transfer stamps at 0.25% of the market value on the date of execution of the transfer deed. Please ensure that the transfer deed is duly filled in and executed as explained, to avoid any discrepancy/objection on lodgment.

Q6. I want to add another person as a joint-holder to my shareholding. What is the procedure that I should follow?

To add a joint-holder name to your shareholding, please execute a stamped transfer deed and submit the same to our Registrar & Share Transfer Agent for transfer.

Please note that such additions amount to a change in ownership of shares and the transfer procedure explained above has to be followed.

Q7. The Share Transfer application submitted by me was returned with objections. What should I do?

You need to immediately proceed to get the errors/ discrepancies mentioned in the objection letter rectified. You may need to contact the transferor (seller) either directly or through his broker for rectification or replacement with good securities/ share transfer deed. After rectification or replacement of the securities/ share transfer deed, the same can be resubmitted for affecting transfer.

Q8. I have purchased SPARC shares long back but forgot to get them transferred in my favour. What is the procedure that I should follow now?

A transfer deed is valid for a period of sixty days from the date of its execution. Please check whether your transfer deed is still valid. If so, submit the transfer deed duly executed and stamped along with share certificates to our Register & Share Transfer Agent for transfer in your favour. If the validity period of the transfer deed has expired, please approach the Transferor (Seller) to execute a fresh Transfer deed.

Thereafter, you may submit the revalidated / fresh transfer deed to our Registrar & Share Transfer Agent for transfer.

Q1. In case of joint holdings, in the event of death of one shareholder, how do the surviving shareholders get the shares in their names?

The surviving shareholders are required to submit a request letter supported by a self-attested copy of pan card of all surviving holders, an attested copy of the Death Certificate of the deceased shareholder and the relevant share certificates. It is advisable that the documents are accompanied by a duly executed Transmission Form (Annexure 2A).

The Company, on receipt of the said documents, will delete the name of deceased shareholder from its records and return the share certificates to the applicant/registered holder with the necessary endorsement.

Q2. If a shareholder who held shares in his sole name dies, how can his legal heir/s (either husband/wife/son/daughter, etc.) get the shares transmitted in their names?

SEBI vide its Circular No. CIR/MIRSD/10/2013 dated 28.10.2013 (as modified by Circular No. SEBI/HO/MIRSD3/CIR/P/2016/0000000085 dated 15.09.2015), has directed all listed companies to adhere to a standardized and simplified procedure for transmission of shares in physical mode registered in the name of sole / single shareholder. Accordingly, you may submit the documents listed below, as may be applicable to you -

• For securities held in single name with a nominee:
  • Duly signed transmission request form by the nominee.
  • Original or Copy of death certificate duly attested by a Notary Public or by a Gazetted Officer.
  • Self attested copy of PAN card of the nominee. (Copy of PAN card may be substituted with ID proof in case of residents of Sikkim if supported by a valid address proof)
• For securities held in single name without a nominee, the following additional documents are required:
  • Affidavit from all the legal heirs made on appropriate non judicial stamp paper – to the effect of identification and claim of legal ownership to the securities (Annexure 2B).
    • Provided that in case the legal heir(s)/claimant(s) is named in the succession certificate or probate of will or will or letter of administration, an affidavit from such legal heir/claimant(s) alone would be sufficient.
  • For value of securities upto Rs. 2,00,000/- (Rupees Two lakh only) as on date of application, one or more of the following documents:
    • Succession certificate or probate of will or will or letter of administration or court decree, as may be applicable in terms of Indian Succession Act, 1925.
    • In the absence of the documents as mentioned at (i) above,
      • A No objection certificate [NOC] from all legal heir(s) executed by all the legal heirs of the deceased holder not objecting to such transmission (Annexure 2C) (or)copy of Family Settlement Deed duly notarized.
      • An Indemnity bond made on appropriate non judicial stamp paper – indemnifying the RTA and the Company (Annexure 2D).
  • For value of securities more than Rs. 2,00,000/- (Rupees Two lakh only) as on the date of application:
    • Succession certificate or probate of will or will or letter of administration or court decree, as may be applicable in terms of Indian Succession Act, 1925.
    • You may get in touch with the RTA or the Company for more details.

Q3. If both the Joint Holder of the share dies. How do I get the shares transmitted in my name?

To get the shares transmitted in your name, kindly obtain a Succession Certificate/Letter of Administration of the last deceased joint holder in your favour and follow the procedure for transmission of shares explained above.

Q4. The name of a joint holder was included only for convenience by the first holder. I am the only heir. Could you transfer the shares in my name as per the will/probate?

As per law, the joint holder is deemed to be having indivisible ownership of the joint property and the Company cannot ascertain as to how or why the name was included.

As per the Articles of Association of the Company, the surviving joint holders are the only persons recognised as having title to the shares.

Q1. I have lost/misplaced my share certificates, what are the steps that I should take to obtain duplicate share certificates?

Please inform our Registrar Share Transfer Agent immediately about the loss of share certificates. Kindly quote your folio number and, if available, details of share certificates.Please also ensure to mention your contact details including email id’s if any, to enable us to contact you for any further clarifications in this regard. On receipt of the communication, we shall mark a caution on your folio to prevent any further transfer of shares covered by the lost share certificates.

Following are indicative formalities for getting duplicate share certificates:

The following documents will have to be submitted along with the application for issue of duplicate shares (in one lot) within 21 days from the date of intimation of loss to the Company.

• FIR/ Acknowledged copy of Police Complaint lodged with the local police station for the loss of the shares/ debentures. Please note that all the details of the share/ debenture certificates such as Name of the Company, Folio No., Share Certificate numbers along with Distinctive numbers and Name of the Registered Shareholder holder should be mentioned in the complaint. It also should be mentioned whether the share certificates were annexed with any transfer deed duly signed or not.
• Indemnity Bond (as per Annexure 3A) on Rs. 200/- Non-Judicial Stamp Paper, duly attested by a Special Executive Magistrate (SEM) or Special Executive Officer (SEO) or Notary Public.
• Affidavit (as per Annexure 3B) on Rs. 100/- Non-Judicial Stamp Paper duly affirmed by a Special Executive Magistrate (SEM) or Special Executive Officer (SEO) or Notary Public.
• Proof of Identification and Proof of Address your
  • Proof of Identification : Copy of PAN Card
  • Proof of address: Copy of any one document mentioned below duly attested by Special Executive Officer or Notary Public or your Bank Manager:
    Aadhaar card or Passport or Voter ID Card or Bank Account Statement/ Passbook or Utility bills like Telephone Bill, Electricity bill & Gas Bill (not more than 3 months old)
• Signature Attestation of the Shareholder(s), including that of Joint Shareholder(s) in Original.

This should be obtained on the Letterhead of the Bank where the shareholder(s) have an account, signed by the Manager/ Authorised Official; identifying and verifying the signature(s) along with the shareholder(s) account details.

On receipt of the aforesaid documents and after satisfying the adequacy of the same, the Company may issue an advertisement in the news paper declaring the receipt of your application for issue of duplicate shares and advising any member of the public contesting your claim to lodge a formal objection within 15 days of such publication.

The cost of the aforesaid advertisement shall be borne by the shareholder(s) and the actual cost would be notified to the shareholder(s) after receipt of the documents mentioned in point 1 to point 5 above.

If no objections are received by the Company within 15 days after the issue of the aforesaid advertisement, the Company would proceed to issue the Duplicate Share Certificate as per your application.

Please Note: If the above documents do not reach the Company/ RTA within stipulated time, we would be unable to hold the notified shares under "Stop Transfer/ Caution List". Consequently, neither the Company nor the Registrar & Share Transfer Agent shall be responsible for transfer of such shares, if any, thereafter.

Q2. I have lost my share certificate with transfer deeds duly executed by me. How should I proceed to obtain duplicate share certificates?

Please contact the seller/ your share broker to obtain a fresh share transfer deed and kindly follow the procedure described in the preceding answer.

Q3. What action should I take if I retrieve the original share certificate, which I had reported to the Company to be lost?

Please surrender the original share certificate to the Registrar & Share Transfer Agent immediately if duplicate share certificates have been issued. However, if the original share certificates are found before you comply with the procedure for obtaining duplicate share certificates, please inform the Registrar & Share Transfer Agents immediately so that we can remove your folio from the “stop Transfer/ Caution list”.

Q4. My share certificate is torn or damaged, how can I replace the same?

Please contact our RTA with a request letter for the replacement of the Certificate along with the damaged Original share certificate and a self-attested copy of the PAN Card of the shareholder(s). RTA will inform you if any further formality is required to be complied for the same.

Q1. I wish to change the order of names of the shareholders (i.e. transposition). What should I do?

The Share certificates along with a request letter duly signed by all the joint holders may be sent to the Company’s RTA. Transposition can be done only for the entire holdings under a folio and therefore, requests for transposition of part holding cannot be accepted by the Company / RTA. For shares held in demat form, investors are advised to approach their concerned DP for transposition of the shares.

Please note that submission of a copy of PAN card is mandatory for transposition of shares also in terms of SEBI’s Circular no. SEBI/MRD/DoP/SE/RTA/Cir-03/2010 dated January 07, 2010.

Q1. How do I make a nomination with regard to my shareholding?

To make a nomination, please submit a duly filled in and signed nomination form in the prescribed Form SH-13 (Annexure 4A). If you hold shares along with other holders, then all holders are required to sign the nomination form.

Nomination in respect of shares held in physical form can be sent to the Company. After the Company receives the form and finds it in order, a registration number will be allotted to the nomination.

In case of dematerialised shares, your nomination has to be recorded with your Depository Participant. Option for multiple nominations for each folio is also available.

Q2. Do I have to send my share certificates along with the nomination form?

No.

Q3. My shares are held in joint names. Are the joint holders nominees to the shares?

Joint holders are not nominees. They are joint owners of the relevant shares. In the event of death of any one of the joint holders, the surviving joint holder/s of the shares is/are the only person/persons recognized by the Company as the holders of the shares.

Q4. Can a nomination once made be revoked/changed?

A nomination once made can be revoked by submitting a cancellation or change of nomination form in prescribed Form SH-14 (Annexure 4B). If the nomination is made by joint holders, and one of the joint-holders dies, the surviving joint holder/s can revoke/ change the existing nomination by filing the aforesaid form.

Q5. What is the legal position of the nominee in case of death of the shareholders?

In case of shares held by sole holder, upon the death of the shareholder, the nominee, to the exclusion of any other legal heir/beneficiary, is the only person in whom the shares vest. In other words, in case of a valid nomination, the Company will not entertain any claim from legal heirs or beneficiaries and the shares will betransmitted only in favour of the Nominee.

In case the nomination is made by joint holders, it will come into play only upon the death of all the joint holders. Therefore, if one of the joint shareholders dies, the shares will devolve on the surviving shareholders to the exclusion of the nominee. In this case, the surviving shareholders may make a fresh nomination if they so desire.

Q6. What is the procedure for the nominee to get the shares in his name?

Upon the death of a shareholder, the nominee is entitled to have the shares transmitted in his favour. He/she is required to submit a notice in writing to this effect along with the original share certificate and an attested copy of the death certificate of the deceased shareholders.

If a nominee opts for registration of shares in his/her name, he/she has to submit a Transmission Form along with a copy of the pan card and proof of address, e.g. copy of passport, driving license, voter's identity card or such other proof, to the satisfaction of the Company.

Upon scrutiny of the documents submitted by the nominee, shares will be transmitted in his/her favour and share certificates will be returned to him/her duly endorsed.

Q7. I have shares in demat form. Can I send the nomination form to the Company for making a nomination with respect to my shareholding?

For making a nomination with respect to dematerialised shares, you will have to approach your DP.

Q1. If there is a change in my name (due to marriage etc.), address or Bank details what is the procedure to get it recorded with the Company?

Kindly send a request letter quoting the folio number as per Annexure 5 signed by all the shareholders providing the new name/ address / bank details along with relevant supporting document to our RTA for updating the same in our record.

Q2. Can there be multiple addresses for a single folio?

No. There can be only one registered address for one folio.

Q3. If the shares are dematerialised, what is the procedure for change of address?

Since your Depository Participant (DP) maintains the records of your dematerialised shares, you have to approach your DP to effect any change in your address.

Q1. My Signature changed over a period of time and my current signature is different from the one registered with the Company. How can I update my new signature with the Company?

You may submit an application for updating your signature in the records of the Company, by submitting a ‘confirmation of your signature’ issued by an authorized employee of a Scheduled Bank with their official Rubber Stamp, giving the full address of the Bank and the Employee Code number of the official signing the form as per Annexure 6A along with an Affidavit as per Annexure 6B and a self attested copy of your PAN card.

Q1. What is Dematerialisation and what are its benefits?

Dematerialisation (or Demat) signifies the conversion of a share certificate from its present physical form to electronic form for the same number of holdings.

It is a direct application of scope provided by the tremendous progress made in the area of Information Technology, whereby voluminous and cumbersome paper work involved in the scrip based system is eliminated. It offers scope for paperless trading through state of the art technology, whereby share transactions and transfers are processed electronically without involving any share certificate or transfer deed after the share certificates have been converted from physical to electronic form.

Demat attempts to avoid the time consuming and complex process of getting shares transferred in the name of buyers and also aims to eliminate inherent problems of bad deliveries, delay in processing, fraudulent interception in postal transit, etc.

Some of the key benefits of Dematerialisation includes:

• A safe, convenient way to hold securities; especially if you are holding shares of many companies
• Immediate transfer of securities;
• No stamp duty on transfer of securities;
• Elimination of risks associated with physical certificates such as bad delivery, fake securities, Delays in transit, thefts etc.
• Ease in pledging the shares
• Reduction in paperwork involved in transfer of securities;
• Reduction in transaction cost;
• No odd lot problem, even one share can be sold;
• Change in address recorded with DP gets registered with all companies in one go in which the investor holds securities electronically thereby eliminating the need to correspond with each of them separately;
• Easy Nomination facility;
• Faster disbursement of non cash corporate benefits like rights, bonus, etc.
• Faster settlement cycle.

A shareholder holding shares in dematerialized form will have the same rights as a shareholder of the Company viz. right to receive dividend, bonus shares, subscribe to rights shares, attend general meetings, receive communications etc.

Dematerialisation of shares is optional and an investor can still hold shares in the physical form. However, a shareholder has to demat the shares if he/she wishes to sell the same through the Stock Exchanges. Similarly, if an investor purchases shares through the Stock Exchanges, he/she will get delivery of the shares only in demat form.

Q2. How do I dematerialise my shares?

First, you have to open an account with a Depository Participant (DP) and obtain a unique Client ID number. Thereafter, kindly fill up a Dematerialisation Request Form (DRF) provided by the DP and surrender the physical shares intended to be dematted to the DP.

Upon receipt of the shares and the DRF, the DP will send electronic requests through the Depository to the Company/Registrar ;for confirmation of demat. Each request will bear a unique transaction number.

Simultaneously, the DP will surrender the DRF and the shares to the Company with a covering letter requesting the Company/Registrar to confirm the demat.

After verifying the documents received from the DP, the Company/Registrar will confirm the demat to the Depository.

This confirmation will be passed on from the Depository to the DP, which holds your account. After receiving this confirmation from the Depository, the DP will credit the account with the dematerialized shares.

The DP will then hold the shares in the dematerialized form on your behalf and you become the beneficial owner of these dematerialized shares.

Q3. Once my shares are dematerialised, can I ever get them converted into physical shares?

If you hold shares in the electronic form, you have the option of converting your holding to the physical form by submitting a Rematerialisation Request Form (RRF) through your DP. The procedure is similar to that of Dematerialisation. Upon receiving such a request from your DP, the Company will issue physical share certificates for the number of rematerialised shares.

Q4. What are the charges to be paid to demat one's physical shares? Will it be paid by the Company or do I have to pay for it?

The charges for dematerialization will have to be borne by the respective shareholder. The charges differ from DP to DP and therefore you will have to contact your DP for details regarding the same.

Q5. I have purchased some shares in paper form. Can I directly give the share certificates to my Depository Participant for dematerialising them in my favour?

Shares should be registered in your favour before they can be dematerialised. Please follow the procedure explained in Point I above on transfer of shares.

Q6. Is it a fact that SPARC shares are traded compulsorily in Demat Form? Do I have the option of holding them in physical form?

Yes. It has now become mandatory to trade shares of the Company on any of the Stock Exchanges in demat form only. However, you can exercise the option of holding the shares in physical form.

Q7. How do I get my dividends on dematerialised shares? Will I get the Annual Report after I demat my shares? Will I be able to attend the AGM?

On the Record date, the Depository Participants will provide a list of demat account holders indicating the number of shares held in electronic form (known as Benpos – Beneficiary Position). On the basis of Benpos, the Company will make dividend payments, if declared, in favour of the demat account holders.

The rights of the shareholders holding shares in demat form are at par with holders of shares in physical form. Hence, you will be eligible to procure the Annual Report and can rightfully attend the AGM as a shareholder.

It is advisable to register your NECS mandate with your Depository Participant to enable us credit all your dividends electronically.

Q8. What are the chances of any fraud/disputes in using a demat account? Whom should I approach in such cases?

Common risk factors applicable to trading in physical shares like mismatch in signatures, loss in postal transit, etc., are absent since dematerialised shares are traded in scripless mode

However, in the unlikely event of any dispute, your Depository Participant would have to be approached for resolution of the same.

Q9. Can I pledge my shares in demat form to avail any funding/loan arrangement with my bankers?

Yes.

Q10. Why can't the Company take request for change of details recorded in the demat account?

As per the Depository Regulations, the Company is obliged to take on record the details of demat shareholders furnished by the concerned Depository Participant. The Company cannot make any change in such records received from the Depository.

Q1. What is Green Initiative? Why should I register for the same?

Green Initiative is an effort of the Government of India which aims at reducing paper consumption thereby contributing to a greener environment. Towards this end, the Company issues Annual Reports and other documents to the shareholders, whose email id’s are registered with the Company/ Depositories in electronic mode.

In view of the above, you are requested to register your email id with the Company (if you are holding shares in physical mode) or the Depository (if you are holding your shares in dematerialized mode) submitting the Go Green Form online at Go green or by writing a simple letter to this effect. By registering for Green Initiative, every shareholder will get an opportunity to contribute to this noble cause for the benefit of our future generations.

Q2. I want to update my e-mail address for receipt of e-communication. What should I do?

You are requested to follow the same procedure as that required for new e-communication registration explained above.

Q1. My Shares have been transferred by the Company to the Unclaimed Suspense Demat Account. What should I do?

In accordance with the provisions contained in the schedule VI read with regulation 39(4) of the SEBI(Listing Obligation & Disclosure Requirements) Regulations, 2015 , the Company had sent three reminders at the registered addresses of the shareholders whose shares were lying “Undelivered/Unclaimed” with the Company, requesting for the correct particulars to dispatch such share certificates. In respect of those shares in respect of which, no response was received, the shares have been transferred by the Company to an “Unclaimed Share Suspense Account”, and the shares are being maintained by the Company in the dematerialised form in compliance with the aforesaid regulation.

As and when any shareholder approaches at a later date, the Company delivers the shares to him/her from the said account, after proper verification/identification.

In case any of the share certificates owned by you have been transferred by the Company as aforesaid, you may write to the Company mentioning your folio no./ share certificate no. along with a copy of your PAN card for delivery of the aforesaid shares either in physical or dematerialized form.

Q1. I wish to split/consolidate my share certificates into marketable lots. What is the procedure that I should follow?

Please forward your share certificates along with a request letter signed by all the registered shareholder/s along with a copy of the PAN card of all the share holders and we shall split/consolidate the share certificates accordingly.

Q2. I hold more than one folio in the same name. Can I consolidate these folios?

Yes. Please forward the share certificate relating to those folios which you wish to merge along with a request letter duly signed by all the registered holders and we shall consolidate your folios and return the share certificates by endorsing the consolidated folio number.

You may please note that the folios to be consolidated should be in the identical name and/or in the same order of identical names (in case of joint holding) and bear the same address.

Q3. I want to authorise another person to deal with my shares. Do I have to report this to the Company?

Yes. You will have to execute a Power of Attorney in favour of the concerned personand submit a notarised copy of the same to our Registrar & Share Transfer Agent for registration. After scrutiny of the documents, we shall register the Power of Attorney.

Q4. I have not received the notice for ensuing Extra-Ordinary General Meeting/ Postal ballot.

As a ‘Green Initiative’, all notices of the Company for General Meetings/ Postal Ballot are sent by the Company in electronic mode to those Members whose e-mail addresses are registered with the Company / Depositories, unless any Member has requested for a physical copy of the same. For Members who have not registered their e-mail addresses, physical copies are sent by the permitted mode. A soft copy of all Notices to the Shareholders are also available for download on the website of the Company SPARC To support the ‘Green Initiative’ Members who have not registered their e-mail addresses are requested to register the same with our RTA - Linkintime / Depositories.

If you have received the notice of an ensuing Meeting/ Postal Ballot in electronic form but wish to receive the physical copy or if you have not received the Notice at all you may write to the Company/RTA for the same.

As an austerity measure, application for the physical copy of Notices in respect of already concluded General Meetings/ Postal Ballot are not entertained by the Company.